5 ways Document Inspections Can Verify Suspect Counterfeit Parts
When we think about ‘counterfeit mitigation’, we often imagine specialized equipment such as a SEM (scanning electron microscope) or X-ray machines. But every counterfeit mitigation job starts with one critical step that helps identify suspect parts: a document inspection. During document inspections, eComp inspects supplied documentation to ensure that all required documents are included. We also examine the documentation for originality and applicability to the delivered material. Some key areas of the inspection include, but are not limited to:
Key Areas to Observe
- Lot codes and/or date codes on the package should match the lot and/or date codes on the part.
- Example Scenario: Parts listed on the documentation state that the Date Code of the device is 836BC. Upon inspection of the part, QA reports that the actual identified Date Code stamped on the device is 8313B.
- Lot codes and/or date codes should be consistent with OCM Product Discontinuation Notices
- Example Scenario: The documentation provided matches the date code marking on the part, but QA determines that the date code of 8313B refers to a month, year or location of production after the last known run of the parts, casting doubt on the parts authenticity.
- Manufacturer’s logo or label is absent or does not match one shown on their website or on previous shipments
- Example Scenario: After independent verification of the logo, QA reveals that the logo on the documentation received does not match other examples of verified authentic documentation from the OEM in question. The logo is off-center, discolored, misspelled or otherwise altered or suspect.
- Documentation with poor syntax, misspelled words, alterations or changes to the documentation
- Example Scenario: While the letterhead and structure of the documentation is verified, the documentation exhibits unclear language and grammatical errors. The document has also been altered by cutting and pasting over information.
- Package materials are inconsistent with the description on the datasheet indicating that the parts may not be new and authentic
- Example Scenario: You receive documentation that shows that the devices or parts should be on tape and reel. Instead, you find the devices packed loosely in a box outside of ESD packaging.
As we have detailed above, a document inspection is a useful step in the process of counterfeit mitigation. By taking care in evaluating the details of the documentation provided and the parts received, eComp ensures that you receive authentic, verified parts in support of your critical applications.
eComp is an ISO 9001:2008/AS9120A registered HUBZone small business. We have been providing part authentication and counterfeit mitigation services for almost two decades. Our expertise and adherence to industry standards allow us to supply our customers with parts they can count on. If you require authentication or counterfeit mitigation services, call us at 1-508-881-8399 or use our contact us page.
*eComp accepts manufacturer’s CofC only when supplied by the manufacturer or an OEM authorized distributor. In all other situations, the document inspection is followed by a detailed visual inspection.